Privacy Policy

Updated: 20 June 2018 (changelog)

This is the Privacy Policy of fitnaturally Ltd (we/us/our).

This website, the brand to which it relates and all services and plans provided are owned and/or produced by us.

By using our website, plans, or services, you agree to our Privacy Policy. If you don’t agree with our Privacy Policy, please don’t use our website or buy our plans or services. When we make changes to this Privacy Policy your ongoing use of our website, plans, or services means that you accept those changes even if you haven’t read them.

This Privacy Policy is mainly aimed at our clients. If you are not a client please read our Cookie Policy.

A quick note about our tone of voice
We run a business and we take that seriously. But we’re also lively, outdoorsy humans who like to laugh. We love keeping things real and truthful, like admitting that we love crisps, and are particularly good at making up new (and better) words for things. We try to write like real people, even with serious/legal things like this Privacy Policy. We write as we speak and hope it helps you understand what’s what. But listen, we’re not perfect, so if we ever fall short we want you tell us: hello@fitnaturally.co.uk

1. The information we hold about you

Information submitted through our website
When you bought a recurring plan you told us your name, date of birth, address, telephone number, body measurements, food preferences, details about your health and lifestyle, medication you may be taking and payment details.

Depending on the plan you bought we may also hold your training schedule, data from your Garmin and related devices and any feedback you tell us.

We don’t know or store your credit details at fitnaturally. All transactions are handled using industry leading encryption through our payment gateway at stripe.com.

Information submitted by email
We occasionally ask you for information by email to support any questions you might about your plan or to answer your feedback.

Information submitted by voice
We do not — and never will — record telephone or Skype calls. We may make handwritten notes during a call which we will destroy either immediately after the call ends or after we have taken action on the notes.

2. How we use your information

We use your information to:

  • provide our plans and services,
  • analyse and improve the plans and services we give you and our other customers,
  • meet our insurance obligations.

We may also use your contact information tell you about our other plans and services.

3. Who we share your information with

You information is accessible by:

  • all of the staff at fitnaturally
  • consultants who help us improve our business
  • some staff at Grey Coffee, our web developer
  • some staff at Tsohost, our web host

Consultants, Grey Coffee, and Tsohost will only ever see your information in the context of supporting technical issues that may come up or when developing new features for our business.

Only when absolutely necessary, we’ll also share your information to comply with the law, or to enforce our Terms and Conditions, or to protect our rights and the safety of us and our customers.

4. How long we keep your information

To help with continuity between periods of account inactivity we keep your information in our database for a period of six years from the date your plan ends. If you haven’t bought any of our plans after six years we will delete your information.

If you don’t have an active plan with us you can still log in to your account at any time to see your information.

You can ask us to delete your information at any time by emailing us. Note that this will remove your entire account history and cannot be undone. If you subsequently resubscribe to one of our plans you’ll have to start from scratch.

If you want to download a copy of your data please email us.

5. Where your data is stored

Your data is stored in Slough (UK) which is the location of our webhost’s data centre.

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